Role purpose
The Head of Delegation (Europe) is responsible for leading REIVER’s travelling delegation at European competitions, training camps, showcases and performance events.
This role makes sure the team arrives prepared, organised, safe, informed and professionally represented. It sits between performance, operations, safeguarding, logistics and team leadership.
The role is not just travel coordination. The Head of Delegation is the senior responsible person for the group while deployed, making sure athletes, coaches and support staff are clear on expectations, schedules, conduct, welfare, kit, documentation and event requirements.
They are responsible for creating calm, structure and control in environments that can be pressured, fast-moving and unpredictable.
Key responsibilities
Delegation leadership
- Act as REIVER’s senior lead for European events, camps and competitions.
- Lead the travelling delegation before, during and after each event.
- Set clear expectations for conduct, professionalism, welfare and performance environment.
- Be the main point of contact between REIVER leadership, event organisers, coaches, athletes and support staff.
- Ensure the delegation represents REIVER professionally at all times.
- Support coaches and team leads so they can focus on performance delivery.
- Manage issues calmly and decisively while away from base.
Event planning and coordination
- Build and manage event plans for European travel.
- Coordinate schedules, arrival plans, transport, accommodation, briefings and event logistics.
- Ensure all athletes, coaches and support staff understand the event timetable and daily plans.
- Manage registration requirements, entry processes, accreditation and documentation.
- Liaise with competition organisers, host drop zones, federations and local contacts.
- Keep plans clear, realistic and updated when circumstances change.
- Maintain contingency plans for delays, weather disruption, injury, absence or operational changes.
Travel and logistics
- Coordinate travel arrangements for REIVER teams attending European events.
- Ensure passports, insurance, visas, licences, medical documentation and event paperwork are checked where required.
- Manage accommodation, ground transport, kit movement and arrival/departure planning.
- Coordinate baggage, team equipment and any specialist skydiving kit requirements.
- Track travel risks and communicate changes quickly.
- Keep delegation members informed before and during travel.
Welfare, safeguarding and conduct
- Act as the first point of escalation for welfare, behaviour or safeguarding concerns while deployed.
- Ensure appropriate supervision and support for younger athletes or academy members.
- Maintain clear boundaries, standards and escalation routes.
- Work with coaches, safeguarding leads and leadership where concerns arise.
- Make sure athletes are supported without undermining accountability or standards.
- Promote a safe, disciplined and respectful team environment.
Communication and reporting
- Provide clear pre-event briefings to athletes, coaches, parents/guardians where relevant, and support staff.
- Keep REIVER leadership updated during events.
- Communicate changes to schedules, travel plans and event arrangements quickly and clearly.
- Produce post-event summaries covering logistics, issues, lessons learned and recommendations.
- Maintain clear records of attendance, incidents, welfare concerns and operational decisions.
Financial and operational control
- Support event budgeting and cost tracking.
- Keep records of travel, accommodation, transport and event-related spend.
- Ensure expenses and supplier costs are managed properly.
- Identify ways to improve efficiency without compromising safety, welfare or performance.
- Support procurement of travel, accommodation and event services where required.
Performance environment support
- Protect the performance environment by reducing avoidable distraction and confusion.
- Make sure coaches have the practical support needed to deliver.
- Help athletes stay focused, informed and prepared.
- Coordinate team briefings, recovery time, media obligations and event commitments.
- Support a professional team culture around punctuality, standards, kit, communication and conduct.
About you
You are organised, calm under pressure and comfortable being the person everyone looks to when plans change.
You can manage detail without becoming bureaucratic. You are good with people, but you are not soft on standards. You understand that travelling teams need structure, discipline and clear communication, especially when young athletes, international events and performance pressure are involved.
You will be trusted to represent REIVER away from base. That means sound judgement, emotional control, strong planning, and the confidence to make decisions when needed.
You do not need to be the loudest person in the room, but you do need to be clear, composed and credible.
Essential experience
- Experience managing teams, groups or delegations at events, competitions, camps, tours or international travel.
- Strong operational planning and coordination experience.
- Experience managing travel logistics, accommodation, schedules and stakeholder communication.
- Strong communication skills with athletes, coaches, parents/guardians, organisers and senior leaders.
- Experience handling issues calmly under pressure.
- Good judgement around welfare, conduct, escalation and team standards.
- Ability to manage multiple moving parts without losing detail.
- Confidence making decisions in live environments.
- Strong written records, reporting and post-event review discipline.
- Willingness and ability to travel across Europe.
Desirable experience
- Experience in skydiving, aviation, adventure sport, elite sport, youth sport, military, education, expeditions or international competition environments.
- Experience working with young athletes or academy programmes.
- Safeguarding training or welfare leadership experience.
- Experience liaising with federations, governing bodies, event organisers or international venues.
- Knowledge of British Skydiving, FAI, ISC or European competition environments.
- First aid qualification.
- Experience managing event budgets, expenses or supplier coordination.
- Experience supporting media, sponsors or VIP stakeholders at events.
- Additional European language skills.
- Knowledge of equipment logistics for specialist sport or aviation environments.
Salary range: £50,000 - £60,000
Location: Hybrid (two days per week on site) / Remote (working at events)